SharePoint

 Confused about these two? In this guide, I’ll explain how these type of versioning in SharePoint differs from one another. Let’s get started. How Version History Works in SharePoint Online In SharePoint Online, version history tracks every change you make to documents, lists, or pages. It’s a nice feature as it can make error recovery effortless and make it easy to track who changed what. Here are its three key features: Version history is enabled by default on all new document libraries and lists. As for how many versions, well, it stores the last 500 versions of a document, which […]

Need SharePoint for project management? In this guide, I’ll show you how to use SharePoint for project management through its default features. Let’s get started. What to expect when using SharePoint? Although you can use SharePoint for many things, it has the right features and capabilities to help teams collaborate. Some of the things you can expect here include: For example, let’s say you’re managing a marketing campaign project. With SharePoint, you can access a centralized project site where everyone can access key resources like guidelines and drafts. Each team member can also be assigned tasks through task lists, with

Not sure how to search in SharePoint? In this guide, let’s talk about how to search in SharePoint Online and some advanced search techniques. Let’s get started. The Modern SharePoint Search Functionality Let’s talk a little bit about how the search works first. Well, the modern SharePoint experience offers a more simplified search experience designed for efficiency. Here’s how it works: The experience in modern SharePoint differs significantly from its classic counterpart. For example, the modern experience now features a cleaner, more intuitive design with dynamic previews of results. Other differences include: These improvements make modern SharePoint more efficient for

Need to rename a site? In this guide, I will show you how you can quickly rename the site in SharePoint Online. Let’s get started. Why rename a site? Renaming a SharePoint site can be necessary for several reasons. Some examples include: The most common reason is that it helps align the site with current organizational goals or rebranding efforts. However, no matter how you change the site name, make sure the name is concise, intuitive, and aligned with its purpose. 👉 Related: SharePoint Naming Conventions: Best Practices and Guidelines How to Rename the Site Renaming a SharePoint site is

Not happy with those SharePoint shortcuts? In this guide, I will show you how you can easily remove any SharePoint shortcut from OneDrive. Let’s get started. What is this SharePoint shortcut in OneDrive? Basically, a SharePoint shortcut in OneDrive is a linked folder that connects to a shared library or folder in SharePoint. You can enable this on a document library by hitting its icon in the command bar: It allows you to access shared content directly from your OneDrive without manually navigating to SharePoint. Unfortunately, while convenient, these shortcuts can sometimes clutter your OneDrive or cause confusion. If you

Want to design your site? In this guide, let’s explore the different ways you can design your SharePoint Online site. Let’s get started. Why design your site? As you know, designing your SharePoint site matters because it impacts usability and collaboration. Some reasons why you should put some effort into site design: A thoughtful site design helps users experience less confusion and more productivity. So in a way, it can help build trust in the platform and make it a go-to resource for teams and projects. Now let’s get on how you can do this: Option 1: Apply a Site

Want to create a form for your list? In this guide, I will show you how to easily create forms in SharePoint Online using the new forms feature. Let’s get started. What’s the new forms feature? You may have noticed the “Forms (New)” button in the command bar and wondered what that might be. Well, this one, in the spirit of the modern experience, makes creating forms easier and even more flexible. What’s new here are the following: That’s right, the forms integrate seamlessly with SharePoint lists and you can even customize it to match the looks. Submissions are stored

Want to create a workflow in SharePoint? In this guide, I will show you how to create a workflow in SharePoint and what to do to create advanced workflows. Let’s get started. Workflows in SharePoint Online As you know, workflows in SharePoint Online help automate business processes and repetitive tasks. Some examples of workflows you can create include: There are also built-in workflow options that are a bit simpler, like creating a rule or setting up an alert for a list. However, the real workflows are found in the integration of Power Automate where you can create custom workflows. 👉

Need to copy a list? In this guide, I will show you how to copy a list in SharePoint Online using different methods. Let’s get started. Why duplicate a SharePoint list? Duplicating a SharePoint list can save time and simplify workflows in many scenarios. Here are some common reasons why you might want to copy a list: Duplicating a list is especially important in cases where maintaining consistency across different sites is key. For example, copying the same structure for another team eliminates repetitive setup work if your team uses a task tracker on one site. A duplicate list also