SharePoint

Not sure what it means? In this guide, I will discuss the basics of permission inheritance in SharePoint, what it means, and how to break it. Let’s get started. What is permission inheritance in SharePoint? Basically, permission inheritance means that permissions are passed down from a parent object to its child objects. The whole of this feature is to help keep access control simple and consistent across a site as it’s by default. How it works: As you can see, this system makes it easy to manage access without setting permissions for every single item. If a user has access […]

Not sure about list permissions? In this guide, let’s talk about managing permissions for lists in SharePoint Online including assigning permissions. Let’s get started. Default Permission Levels in SharePoint Online For starters, SharePoint Online provides several default permission levels, with a specific set of actions each can perform. Here they are: The best way is to assign these permissions to individual users or groups based on their roles in the organization. But by default, permissions are inherited from the parent site. This means lists often share the same permissions as the SharePoint site unless you choose to break inheritance. 👉

Having a problem searching in SharePoint? In this guide, let’s talk about why you can’t search in SharePoint and how to troubleshoot these issues. Let’s get started. Common Causes of Search Failures Yeah, it can be frustrating when you can’t find what you’re looking for. On the bright side, when search isn’t working in SharePoint Online, the reasons are often straightforward: Search failures are often due to indexing delays, so make sure to check that first. For example, newly added files can take time to show up because SharePoint’s indexing runs on a schedule. Permissions also play a big role,

How to assign roles to users? In this guide, I’ll give you a walkthrough on how to assign roles to users in SharePoint Online. Let’s get started. Default Roles in SharePoint Online SharePoint Online provides three primary roles to manage user access: Each role serves a unique purpose. Owners manage the structure and overall administration of the site while members create and update content. Visitors can view content but cannot make changes, which makes it ideal for those who only need to consume information. All these simplify access management so every user has the right level of access to the

Have trouble printing? In this guide, let’s talk about the common causes of printing problems in SharePoint Online and their fixes. Let’s get started. Common Causes of Printing Issues As you’re now experiencing, printing directly from SharePoint Online can sometimes be tricky, with several factors at play. Some of the most common ones include: I will explain each of these below, along with what you can do to fix them. However, in many cases, browser-related issues are the main culprits, so check it first if that’s the problem. For some of the problems, like permission or IRM issues, you may

Having some authentication issues? In this guide, let’s discuss the authentication issues with SharePoint Online using OAuth 2.0. Let’s get started. Incorrect SharePoint Admin URL Sometimes, authentication fails because the wrong URL is used during setup. It’s common to mistakenly use a site collection URL instead of the admin center URL, as they’re similar. For example, the main site collection URL looks like this: https://yourdomain.sharepoint.com. On the other hand, the admin URL looks like this: https://yourdomain-admin.sharepoint.com As you can see, the difference is the -admin part, which can be easily overlooked. If you put the main site collection URL instead,

Want to preserve a specific site? In this guide, let’s talk about how to archive a SharePoint Online site and what considerations to take. Let’s get started. Disclosure: Archiving Sites Isn’t Free Unfortunately, archiving isn’t free, as archiving sites is part of the Microsoft 365 Archive program. This will allow you to move sites into a cold storage tier where you can maintain most of the site settings. This includes: An archived site won’t consume active storage quota and can’t be accessed by users, except through Purview or admin search. But the point remains, it’s not free, and there’s a

Felt your intranet is slowing? In this guide, let’s talk about the common causes of slow SharePoint performance and what you can do about it. Let’s get started. Large File Sizes When uploading or accessing large files, the system takes longer to process the data. These files can cause: To manage this, compress files before uploading to reduce their size. For example, if you’re planning to upload images, you might want to use services like TinyPNG for compression: Use SharePoint’s recommended file size limits. Consider storing rarely accessed large files in external storage solutions to keep the platform lightweight and

Not sure about this check out feature? In this guide, let’s talk about the check out feature in SharePoint Online, its benefits, and more. Let’s get started. What is the check out feature? The check out feature in SharePoint allows users to lock a file for exclusive editing. Here’s why this feature is useful: When a file is checked out, SharePoint marks it with a special icon to indicate its status, which others can see. Basically, when a document is checked out, no one else can make changes to it until it is checked back in. How to Check Out

Thinking of using SharePoint this way? In this guide, let’s talk about understanding SharePoint as a database and its limitations for this. Let’s get started. Can you use SharePoint as a database? Well, yes, and no. SharePoint is often used as a lightweight alternative to traditional databases, with reliance on lists to store and manage data. Here’s how it “can” work: On the downside, while SharePoint can mimic a database, it’s designed for collaboration, not heavy data processing. It’s suitable for small to medium-sized datasets and excels in environments where teamwork and data sharing are priorities. For complex data relationships