SharePoint

Not sure where SharePoint Online can fit in? In this guide, let’s talk about the uses cases of SharePoint Online, especially from the POV of organizations. Let’s get started. 1. Intranet Portals Intranet portals are like private websites used within a company. These exclusive websites act as a central hub where employees can access important information, company updates, and resources. SPO is a highly customizable platform, so companies can use it to create a private website that serves as an internal hub. Here are examples of features that can play a part here: For example, organizations can set up a […]

Confused about SharePoint Online permissions? In this guide, let’s talk about how you can manage permissions in SharePoint Online. Let’s get started. Default Permission Levels and Groups Technically, there are several default permission levels in SharePoint that define what users can do on a site. The main ones are: Admins can also create new permission levels as needed, and these don’t modify or replace the default ones. Instead, they add custom options to meet specific needs, like a combination of one or more of the permission levels. Then, there are SharePoint groups, which help by grouping users together and assigning

Feel like your intranet is slowing down? In this guide, let’s talk about what you can do to optimize SharePoint performance and speed. Let’s get started. Common Challenges Affecting Speed and UX Slowing down has more effects than users losing their patience. 😓 Improving SharePoint performance and user experience can be a bit challenging due to several performance issues. Some of these are: Some of the items here you can address directly, like organizing large libraries into smaller ones to improve load times. But if you don’t act fast enough, it can get a little complicated, like hitting the 5,000-item

How do these two work together? In this guide, let’s talk about how to use Teams together with SharePoint Online. Let’s get started. How Teams and SharePoint Work Together The truth is that Teams and SharePoint Online are wired to work together to improve collaboration and file management. Here’s what I mean: If you don’t know yet, when you create a new Team, a corresponding SharePoint site is also automatically generated. Technically, creating a new Team creates a Microsoft 365 group, and one of its components is a SharePoint team site. Back to teams, each channel also has a folder

Want to know more about user roles? In this guide, let’s talk about the different user roles in SharePoint Online and their responsibilities. Let’s get started. User Roles in SharePoint Overview These roles are important since they give users the necessary access. Because of this, it’s important to assign the appropriate roles to avoid compromising the site’s security. If you’re not sure how, you can actually change someone’s role easily in the site permissions: Open each role, and you will see who its members are. You can edit each user’s role easily — for example, giving a member ‘Full control’ will move

Confused between the two? In this guide, let’s compare SharePoint’s online and on-premise deployment models. Let’s get started. Deployment Models of SharePoint There are actually various deployment models available in SharePoint, and among them are online and on-premises. Starting with SharePoint Online, this is Microsoft’s cloud-based solution. One thing that’s important to mention is that Microsoft handles all maintenance, updates, and security here. Users can access data from anywhere with an internet connection, and it integrates seamlessly with Microsoft 365. SharePoint On-Premises, meanwhile, is hosted on the organization’s own servers. It looks similar to the classic experience of SharePoint: What’s

How limited are the permissions in SharePoint? In this guide, let’s talk about the main limitations of permissions in SharePoint Online. Let’s get started. 1. Unique Permissions Threshold If you want to maintain a secure and efficient SharePoint environment, you need to know how to manage permissions. Let’s start with the so-called “unique permissions”: What are unique permissions in lists and libraries? Permissions are inherited from parent sites to their subsites, lists, libraries, and items by default (hence the name). However, there are certain scenarios where specific content requires restricted access that’s different from its parent. This is where unique

How does the guest access work? In this guide, let’s talk about guest access in SharePoint, how to configure it, and more. Let’s get started. When to use guest access? From the name itself, guest access enables collaboration with individuals outside the organization. But at the same time, it’s important to use this feature judiciously to maintain security and control over the content. Examples of scenarios on when to use this feature include: Before sharing with external users, you might want to assess the sensitivity of the information on the site. It’s also important to configure the permissions carefully, like

What does this feature do? In this guide, let’s talk about the limited access user permission lockdown mode and how it works. Let’s get started. What is the limited access user permission lockdown mode? This mode is a feature that tightens security by restricting users with limited access from viewing certain pages and content. When it’s activated, it prevents those users from viewing list views or libraries even if they have permission to specific items. I’ll narrow it down to this: Because of how deep it can go, it requires careful planning on your part. Some features, like the SharePoint

Confuse which intranet to use? In this guide, let’s talk about the best intranet platforms to use, what to look for, and more. Let’s get started. Key Features to Look for in an Intranet Platform Choosing an intranet platform can get a little confusing, especially when you’re not sure what to look for in one. I have suggestions that might help on what to look for, which, at the very least, should include as many as possible here: I’m pretty sure that there’s still a lot more you can add here. But from experience, I noticed that all the things