SharePoint

Curious about SharePoint lists? In this guide, let’s talk about what these lists are and how to create one to keep your data organized. Let’s get started. What is a SharePoint List? A SharePoint List is basically a table of data you can use to store and manage information within a SharePoint site. It’s basically like an Excel spreadsheet, but built right into your SharePoint environment, made up of rows and columns. The rows are your individual items (like tasks or contacts), and the columns are the data fields for each item (like names or dates). What makes it even […]

Want to improve how your users interact with SharePoint? In this guide, let’s talk about what you can do, step by step, to enhance your users’ SharePoint experience. Let’s get started. Does the UX really matter? Short answer: yes. If users can’t find what they need quickly or the site feels clunky to them, they will avoid using it altogether. That leads to: A smooth, intuitive experience helps teams work better and actually want to use the tools they’ve got, so it matters. 🙂 As for what users typically struggle with, watch out for: Some users get lost when there

Want to implement a better sharing of documents? In this guide, I will share a few document-sharing tips that you can apply in SharePoint Online. Let’s get started. Tip 1: Use “People you choose” for sensitive files When you’re sharing a document in SharePoint, you will get different options like: If you’re dealing with sensitive files, stuff you really don’t want floating around, “People you choose” is your safest bet. You can find it in the sharing settings when sharing a document: You will then be able to type in the exact names or email addresses of the people who

Need a custom list template? In this guide, I will show you how to build and manage custom list templates in SharePoint Online. Let’s get started. What do you need? I won’t mention having a list from which to make a template since if you’re here, you must already have one or are yet to create one. 🙂 But anyway, you need two other things: Simply speaking, you need to be either a global admin or a SharePoint Administrator in your Microsoft 365 environment. Then, you need to have the updated SharePoint Online Management Shell, which you can get from

Wondering how Teams chat works with SharePoint? In this guide, let’s talk about how Teams chat works with SharePoint Online and answer some questions. Let’s get started. How Teams and SharePoint Connect Did you know that creating a new Team in Teams automatically creates a SharePoint Online site in the background? Yes, and that every standard channel inside the Team gets a folder within the site’s “Documents” library. For example, I just created a “Demo Standard Channel” in Teams, and it created a folder in the site: Another is that if you create a private channel, that actually gets its

Want to configure the permission level? In this guide, I will show you how to set up SharePoint permission levels to control site access. Let’s get started. What exactly are permission levels? Permission levels in SharePoint are basically sets of rules that define what someone can or can’t do on a site. They control things like whether a person can view content, edit files, delete items, or manage site settings. There are already pre-existing or default permission levels by default: For example: Someone with “read” permission can only view stuff but can’t make changes, while those with “edit” permission can

Want to improve your site’s navigation? In this guide, I will share smart ways to organize your SharePoint site and help users find content faster. Let’s get started. SharePoint Online Navigation Components First off, let’s make sure we are on the same page when it comes to the navigation components in SharePoint. Primary, there are 4 navigation parts: The top navigation bar (communication sites) and the quick launch navigation (team sites) are more or less the same. They serve the same purpose, and the only difference is that they show up in different types of sites and their placement. Hub

Worried about your data in the cloud? In this guide, I will give you an overview of SharePoint Online security and how it keeps your files and access safe. Let’s get started. Should you be worried? Honestly, you don’t really need to be worried, but you should definitely stay aware. 👀 SharePoint Online has strong security built in, things like: Microsoft handles a lot on the backend to keep things locked down, but like any cloud service, it really depends on how it’s used. If people in your org are sharing stuff carelessly or permissions aren’t managed well, that’s where

Feels like it’s taking forever to load? In this guide, let’s talk about the methods you can use to improve the loading times in SharePoint Online. Let’s get started. Optimizing Page Load Speeds Despite SharePoint Online being built with more modern tech, loading time can still be an issue, though it’s generally better. What’s nice, though, is that Microsoft has built SPO to use modern tech like CDNs, smarter caching, and streamlined pages. If you’re experiencing slower loading times, here’s what you can do: 1. Simplify page design and reduce web parts​ I want to start with this first as

Curious how library column formatting works? In this guide, let’s talk about library column formatting in SharePoint, how to apply it, and more. Let’s get started. What is column formatting? Basically, column formatting is a way to change how data looks in a list or document library without altering the actual content. For example, if you have a due date and an application date column: Like this: Under the hood, it uses JSON (JavaScript Object Notation) to apply styles, colors, icons, or even buttons to a column. The process and the JSON code are mostly the same, whether you’re working