Need to share your site? In this guide, I will show you how to grant access to SharePoint Online, especially in lists and libraries. Let’s get started. Table of Contents:What are SharePoint permission levels?How to Grant Access to a SharePoint Site CollectionHow to Share Lists and LibrariesCommon Mistakes to Avoid What are SharePoint permission levels? SharePoint permission levels determine what actions users can take within a site. What’s nice though is that these levels are pre-configured sets of user permissions grouped to match common roles. Here are the default SharePoint permission levels: These levels simplify access management by aligning permissions […]

Want an Excel file from your list? In this guide, I will show you how to easily export a SharePoint List to Microsoft Excel. Let’s get started. Table of Contents:Exporting a SharePoint List to ExcelUnderstanding the Exported DataTips for a Successful ExportAlternative Methods for Exporting DataUsing Power Automate for Scheduled ExportsExporting to CSV Format for Simpler Data Sets Exporting a SharePoint List to Excel Exporting a SharePoint list to Excel is straightforward. The first step is to locate the desired list, open it in its desired view, and then look for the “Export” button. Select “Export to Excel” from the

Have some videos you want to download? In this guide, I will show you how to download videos from SharePoint Online, along with some alternatives. Let’s get started. Table of Contents:Can you download videos from SharePoint?How to Download Videos from SharePoint OnlineAlternative MethodsOneDrive SyncSharePoint Mobile AppSpecial Considerations Can you download videos from SharePoint? Fortunately, yes, you can download videos from SharePoint, although it depends on permissions and file access settings. SharePoint allows users to download files, including videos if the organization has enabled downloading for their account. Here are some key points to keep in mind: For the first point,

Need to update the permissions? In this guide, I will show you how to change permissions in SharePoint Online including unique permissions. Let’s get started. Table of Contents:What are SharePoint permission levels?How to Access Site PermissionsHow to Modify Permissions for a SharePoint SiteHow to Set Unique Permissions for Libraries and FoldersCreating and Assigning Custom Permission Levels What are SharePoint permission levels? SharePoint permission levels define a user or group’s actions on a site, library, or item. Basically, they control access and determine who can view, edit, or manage content. What’s nice is that SharePoint provides default permission levels to make

Need to add a user? In this guide, I will show you different methods of adding users to SharePoint Online. Let’s get started. Table of Contents:What happens when you add a user?Methods to Add Users to SharePoint OnlineUsing the SharePoint Admin CenterDirectly from the SharePoint SiteUsing PowerShellAdding External Users to SharePoint Online What happens when you add a user? Basically, when you add someone to SharePoint, several things happen so they can access the site or resources. Here’s a summary of it: Once the user accepts the invitation, they’re automatically granted access, so make to assign the right permissions. On

Not sure how to add links? In this guide, I’ll show you how to add a link in SharePoint Online from hyperlinks to quick links. Let’s get started. Table of Contents:Adding Links for Navigation and Resource SharingAdding a Hyperlink in a SharePoint PageUsing the Quick Links Web PartAdding Links to the Quick Launch (Sidebar Navigation)Creating Anchor Links Within a Page Adding Links for Navigation and Resource Sharing What’s nice about adding links is that they can improve navigation and help users quickly access important resources. Common ways you can add links include: In a way, adding links can make a

Thinking of implementing SharePoint Server? In this guide, let’s talk about the costs of running a SharePoint Server, along with other expenses to consider. Let’s get started. Table of Contents:Licensing Components of SharePoint ServerCost Breakdown (Server and CAL)Additional Expenses to ConsiderComparing SharePoint Server with SharePoint Online Licensing Components of SharePoint Server Alright, before anything else, it’s important to understand the licensing structure before you make a purchase. The system includes two primary components: The system license is required for each server running SharePoint for the base rights to install and use the software. CALs though are needed for each user

Can you create a survey in SharePoint? In this guide, I’ll show you how to build a survey in SharePoint Online using the new forms feature in lists. Let’s get started. Table of Contents:What is the forms feature in lists?Steps to Build a Survey Using FormsStep 1: Create a new listStep 2: Create a new formStep 3: Share the formViewing and Managing Responses What is the forms feature in lists? Have you seen the “Forms” button in the list command bar? This feature, designed with the modern experience in mind, makes creating and customizing forms faster and more flexible. Here’s

Want to know more about the features? In this guide, let’s talk about the key features of SharePoint Online and what they actually do. Let’s get started. Table of Contents:What is SharePoint Online?Team and Communication SitesDocument ManagementPower Automate IntegrationSecure File SharingCustomizable Web PartsViva Engage IntegrationNews and AnnouncementsEvents and CalendarsSearch and DiscoveryVersion ControlPermission ManagementData Protection and ComplianceReal-World Applications of SharePoint Online What is SharePoint Online? If you’re not familiar, SharePoint Online is a cloud-based platform designed for collaboration and document management. It’s part of the Microsoft 365 suite, making it easy to integrate with tools like Teams, Outlook, and OneDrive. Some