Thinking of using SharePoint this way? In this guide, let’s talk about understanding SharePoint as a database and its limitations for this. Let’s get started. Table of Contents:Can you use SharePoint as a database?Advantages of Using SharePoint for Data StorageLimitations of SharePoint as a DatabaseAlternatives to SharePoint for Database Needs Can you use SharePoint as a database? Well, yes, and no. SharePoint is often used as a lightweight alternative to traditional databases, with reliance on lists to store and manage data. Here’s how it “can” work: On the downside, while SharePoint can mimic a database, it’s designed for collaboration, not […]

Can you consider SharePoint a CMS? In this guide, let’s talk about content management systems and whether or not SharePoint is one. Let’s get started. Table of Contents:What are content management systems?SharePoint as a CMSKey Features of SharePoint for Content Management1. Document management and collaboration tools2. Metadata and taxonomy support3. Integration with other Microsoft 365 applications4. Security and permission management for contentLimitations and Considerations What are content management systems? Content management systems (CMS) help create, manage, and organize digital content efficiently. They are widely used for building websites, intranets, and managing online content, with features like: In a nutshell, these

How do you publish anything? In this guide, let’s talk about publishing in SharePoint Online including documents, files, and pages. Let’s get started. Table of Contents:Classic vs Modern Publishing FeaturesHow to Publish Documents and FilesHow to Publish Site PagesManaging Content Types Classic vs Modern Publishing Features SharePoint Online offers two approaches for publishing: classic and modern. Each has its unique characteristics and use cases: Nowadays, most users are used to the modern experience and prefer its faster and more responsive content creation. But when deciding between the two, consider your audience’s needs and the type of content you’re publishing. Modern

Trying to bring back a document you deleted? In this guide, I’ll show you how you can easily recover a deleted document from SharePoint Online. Let’s get started. Table of Contents:Where will the deleted document go?How to Recover the Deleted Document1. Go to the recycle bin2. Check the second-stage recycle bin3. Version HistoryWhat happens if you can’t find the document? Where will the deleted document go? The good news is that when you delete a document in SharePoint Online, it doesn’t disappear immediately. Instead, it moves to the recycle bin, which should be the first place to check if you

Not sure how to log in? In this guide, I’ll show you how to log in to SharePoint Online easily, handle some issues, and more. Let’s get started. Table of Contents:How to Access SharePoint OnlineHandling Common Login ScenariosManaging Multiple AccountsDealing with MFATroubleshooting Login Issues How to Access SharePoint Online Accessing SharePoint Online is simple and quick. The fastest way to do it is to enter your organization’s SharePoint site URL in the browser, which looks something like this: https://[yourorganization].sharepoint.com That will bring you to the sign-in page: Enter your email address and your correct password and if prompted, complete any

Curious about the flow option in a library? In this guide, let’s talk about flow in SharePoint Online, its components, how to create one, and more. Let’s get started. Table of Contents:What is a SharePoint flow?Key Components of SharePoint FlowCreating a Flow in SharePointManaging and Monitoring FlowsTransition from Classic Workflows to Power Automate What is a SharePoint flow? It’s an automated workflow that connects tasks, processes, or data within SharePoint and other applications. You can build them using Power Automate to simplify repetitive business processes and help teams work more efficiently. Key features include: These flows are used in many