What are the options to do backup and restore in SharePoint? In this guide, let’s talk about how you can backup and restore in SharePoint in case there are some problems. Let’s get started. ⚠️ Note: The content of this article is written with SharePoint Online in mind. Table of Contents:SharePoint Online Backup vs SharePoint On-PremisesBuilt-in Data Protection Features in SharePoint Online1. Version History2. Recycle Bin3. Site Collection Backup by MicrosoftLimitations of Native Backup and Recovery OperationsShort Retention PeriodsGranularity ChallengesDependency on Microsoft SupportThird-Party Backup Solutions1. Datto SaaS Protection2. Veeam Backup for Microsoft 3653. AvePoint Cloud Backup SharePoint Online Backup vs […]

Conscious of your permission management? In this guide, we will go over different permission management strategies to maintain security and efficiency. Let’s get started. Table of Contents:Best Practices for Permission Management1. Assign Permissions at the Site Level2. Use Default SharePoint Groups3. Adhere to the Principle of Least Privilege4. Regularly Review and Audit Permissions5. Manage External Sharing SettingsManaging Permissions in Team SitesRole of Teams in Permission ManagementHandling Private and Shared ChannelsHandling Permissions in Communication SitesUse of SharePoint-specific groupsAdvanced Permission Strategies1. Breaking Inheritance When Necessary2. Utilizing Shareable Links Appropriately3. Implementing Sensitivity Labels and DLP PoliciesCommon Pitfalls and How to Avoid Them1. Overcomplicating

Want to know more about site permissions? In this guide, let’s talk about site permissions, the default permission groups, how to manage them, etc. Let’s get started. Table of Contents:Site Types and Permission Structures1. Team Sites2. Communication Sites3. Hub SitesDefault Permission Groups in SharePoint Online1. Owners2. Members3. VisitorsManaging Site PermissionsCreating and Managing SharePoint GroupsExternal Sharing and Guest Access Site Types and Permission Structures As you may know, SharePoint has different site types, each with unique permission structures. Here they are: 1. Team Sites As its name suggests, team sites are created for collaboration, and they’re usually connected to Microsoft 365

Want to learn more about RBAC? In this guide, let’s discuss role-based access control in SharePoint Online and how to implement it. Let’s get started. Table of Contents:Core Components of RBAC in SharePoint OnlineRoles and Permission LevelsSharePoint GroupsMicrosoft Entra Security GroupsImplementing RBAC in SharePoint OnlineStep 1: Planning and Defining RolesStep 2: Assigning Permissions to RolesStep 3: Assigning Roles to Users and GroupsBest Practices for Managing RBAC in SPO1. Principle of Least Privilege2. Regular Audits and Monitoring3. Training and User Awareness Core Components of RBAC in SharePoint Online As its name suggests, role-based access control relies on key components to control

Not sure how to set up unique permissions? In this guide, let’s talk about how to easily set up unique permissions in SharePoint Online. Let’s get started. Table of Contents:How Does Unique Permissions WorkSetting Up Unique Permissions for Files and FoldersStep 1: Break the InheritanceStep 2: Assigning Unique PermissionsPotential Challenges and How to Address Them How Does Unique Permissions Work As you may know, permissions are inherited from the parent SharePoint site, library, or folder. But it’s possible to break this inheritance and assign specific permissions, these are then called unique permissions. Here’s how it works: As for granting access,

Got some permission issues? In this guide, let’s talk about troubleshooting permission issues in SharePoint Online and how to fix them. Let’s get started. Table of Contents:1. Access Denied ErrorsSolution:2. Incorrect Group MembershipSolution:3. Broken Permission InheritanceSolution:4. Limited Access User Permission Lockdown ModeSolution:5. Orphaned UsersSolution: 1. Access Denied Errors This is the most common issue I have seen or heard from users. Well technically, it’s not an issue per se, unless the users believe they have the “correct” permissions. But this can happen for a few reasons: Solution: First, make sure that the user indeed has the right permissions, and for

Want to create a custom user access? In this guide, I’ll show you how to easily create a custom user access level in SharePoint Online. Let’s get started. Table of Contents:What are the default permission levels?How to Create Custom Permission LevelsStep 1: Access Permission SettingsStep 2: Create a New Permission LevelStep 3: Assign the Custom Permission LevelCommon Scenarios for Custom PermissionsPotential Challenges and Solutions What are the default permission levels? As you already know, there are already built-in permission levels in SharePoint that control what users can do. These are: Each permission level serves a different purpose. For example, full

Need a more robust tool? In this guide, let’s talk about different permission management tools for SharePoint Online. Let’s get started. Table of Contents:Key Features to Look Out ForCentralized Permission ControlBulk OperationsDetailed ReportingAudit TrailsAutomated ProvisioningPopular SharePoint Online Permission Management Tools1. DeliverPoint2. ManageEngine SharePoint Manager Plus3. ShareGate4. SolarWinds Access Rights Manager5. Cognillo SharePoint Essentials ToolkitThird-Party Tools vs. SharePoint Tools Key Features to Look Out For The reality is that managing permissions in SharePoint can be challenging. For example, if you didn’t know you could use groups to manage permissions, you might be doing it individually. That’s okay if you have 3

Have problems uploading files? In this guide, let’s troubleshoot file upload issues in SharePoint Online using the solutions here. Let’s get started. Table of Contents:Common Causes of Upload FailuresHow to Troubleshoot File Upload Issues1. Verify the file size2. Rename File to Remove Invalid Characters3. Confirm User Permissions4. Try a Different Browser or Update Current BrowserAdvanced Solutions to Try Common Causes of Upload Failures It can be really frustrating when you’re trying to upload important documents and nothing happens. Well, there are several reasons why this could happen, and it’s important to know them to solve the problem: If you have