Ryan Clark

Understanding metadata, and crawled/managed properties in SharePoint is a step in the right direction if you want to build advanced functionalities. Some people jump right away into understanding the search function without going through the basics. In this article, let’s talk about crawled and managed properties in SharePoint in the simplest way possible. Let’s get started. Understanding SharePoint metadata Before we touch base on SharePoint properties, it’s important that we cover metadata first. Basically, metadata is the data attached to any file on SharePoint, whether it’s an image, document, or spreadsheet. Some of them you may be familiar with: You […]

If you’ve been dabbling with metadata in SharePoint Online, then you must’ve heard of content types many times. It might be challenging to understand for those who are new to SharePoint and metadata in general. But in this article, I’ll do what I can to explain to you simply what content types are in SharePoint Online and how to create your own. Let’s get started. What are content types in SharePoint Online? Microsoft defines a content type as a “reusable collection of metadata (columns), workflow, behavior, and other settings for a category of items or documents”. If that was a

SharePoint Online is a good investment, especially for companies that have large teams and multiple files. Part of your potential concern may be about the storage limits (like how much you will have out of the box). In this article, let’s talk about the storage limits in SharePoint Online, how you can manage the limits, as well as some of the questions you may have. Let’s get started. How much storage is included with SharePoint Online? SharePoint Online comes with 1 TB per organization, with 10 GB of additional storage for every licensed user. The additional storage stacks up — which means

The quick launch navigation menu is a default feature you see on modern SharePoint sites. Unfortunately, not everyone knows about its specifics like whether or not it’s possible to customize it. In this article, I’ll share everything there is to know about the SharePoint Online quick launch navigation menu. Let’s get started. What is the quick launch feature in SharePoint? From the name itself, the quick launch menu is a menu panel that you see either at the top of the site or on the left-hand side of a modern site. On a modern team site, you can see it

For the past few years, the issue of security has been a major concern  — not only for organizations —  but also for individuals. In fact, it has now become an important practice that everyone has now known better to adopt — especially if you have diverse SharePoint sites tailored to meet different purposes. Each site is built to consciously fulfill that need for security. You don’t want to be part of a system that is prone to hack or can have its content easily saturated to the public. In this article, you will learn about making and maintaining the best practices for security

The concept of creating, managing, and completing tasks are quite older than you can imagine. Microsoft SharePoint (along with Microsoft 365), an online-based tool for document management, is one of the tools that can do this. It allows different people to become part of a team and jointly work on a project. Apart from offering the capabilities of cooperative collaboration, SharePoint also includes many tools that can help you to manage tasks effectively. In this article, I will discuss the options available for managing tasks using SharePoint and Microsoft 365 and how you can put them to good use. What

The process of sending and receiving files has been somewhat unavoidable in recent times. With the advent of SharePoint, sharing files has become an important process to enable smooth and efficient workflow between collaborators and team members. SharePoint vendor portals are dedicated cloud-based applications that ease the creation and transfer of files and services within an organization or between two or more organizations. In this article, you will learn about creating a SharePoint vendor portal either as a client or customer. Which site type should you use? Sharing often requires the fresh creation of a new site. It’s better this

Microsoft SharePoint Online is a great tool that allows collaboration and content sharing within various departments of an organization. One of the many capabilities of the cloud-based SharePoint tool is that it allows users to design a list form with JSON. In the past, SharePoint list forms can only be customized with InfoPath, a tool for designing, filling, submitting, and distributing online forms. The process is quite tedious and long to perform. Using JSON (JavaScript Object Notation), a more human-friendly and readable data interchange format, users can now have more fun with shorter and non-boring ways of configuring their lists.