Ryan Clark

Want to know more about user roles? In this guide, let’s talk about the different user roles in SharePoint Online and their responsibilities. Let’s get started. User Roles in SharePoint Overview These roles are important since they give users the necessary access. Because of this, it’s important to assign the appropriate roles to avoid compromising the site’s security. If you’re not sure how, you can actually change someone’s role easily in the site permissions: Open each role, and you will see who its members are. You can edit each user’s role easily — for example, giving a member ‘Full control’ will move […]

Confused between the two? In this guide, let’s compare SharePoint’s online and on-premise deployment models. Let’s get started. Deployment Models of SharePoint There are actually various deployment models available in SharePoint, and among them are online and on-premises. Starting with SharePoint Online, this is Microsoft’s cloud-based solution. One thing that’s important to mention is that Microsoft handles all maintenance, updates, and security here. Users can access data from anywhere with an internet connection, and it integrates seamlessly with Microsoft 365. SharePoint On-Premises, meanwhile, is hosted on the organization’s own servers. It looks similar to the classic experience of SharePoint: What’s

How limited are the permissions in SharePoint? In this guide, let’s talk about the main limitations of permissions in SharePoint Online. Let’s get started. 1. Unique Permissions Threshold If you want to maintain a secure and efficient SharePoint environment, you need to know how to manage permissions. Let’s start with the so-called “unique permissions”: What are unique permissions in lists and libraries? Permissions are inherited from parent sites to their subsites, lists, libraries, and items by default (hence the name). However, there are certain scenarios where specific content requires restricted access that’s different from its parent. This is where unique

How does the guest access work? In this guide, let’s talk about guest access in SharePoint, how to configure it, and more. Let’s get started. When to use guest access? From the name itself, guest access enables collaboration with individuals outside the organization. But at the same time, it’s important to use this feature judiciously to maintain security and control over the content. Examples of scenarios on when to use this feature include: Before sharing with external users, you might want to assess the sensitivity of the information on the site. It’s also important to configure the permissions carefully, like

What does this feature do? In this guide, let’s talk about the limited access user permission lockdown mode and how it works. Let’s get started. What is the limited access user permission lockdown mode? This mode is a feature that tightens security by restricting users with limited access from viewing certain pages and content. When it’s activated, it prevents those users from viewing list views or libraries even if they have permission to specific items. I’ll narrow it down to this: Because of how deep it can go, it requires careful planning on your part. Some features, like the SharePoint

Confuse which intranet to use? In this guide, let’s talk about the best intranet platforms to use, what to look for, and more. Let’s get started. Key Features to Look for in an Intranet Platform Choosing an intranet platform can get a little confusing, especially when you’re not sure what to look for in one. I have suggestions that might help on what to look for, which, at the very least, should include as many as possible here: I’m pretty sure that there’s still a lot more you can add here. But from experience, I noticed that all the things

Want a new home site? In this guide, let’s talk about the home site in SharePoint, its key features, and how to set one up. Let’s get started. Key Features of a SharePoint Home Site The home site is the designated communication site that serves as the main entry point for the intranet. It serves as a centralized hub for accessing company news, important resources, and key tools for employees. Here are some of its features: The first two features came in by default, with the home site being a communication site. The last two, however, are interconnected and are