How to Add a SharePoint Calendar to Outlook (SharePoint Online)

Last Updated on November 22, 2024

Want to link them up?

In this guide, let’s talk about adding a SharePoint calendar to Outlook and what options you have.

Let’s get started.

Table of Contents:

Calendar Options in SharePoint

SharePoint provides several ways to create and display calendars.

This includes:

Truth be told, I don’t like the default option that much since it’s not the usual calendar we’re all used to.

For one, it doesn’t even have the monthly “view”:

My favorite though is the list calendar view since it looks nice.

Since it’s a list, you can use the list web part to display it on any SharePoint page and make it fully functional.

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I want to address this first.

The question of “adding a SharePoint calendar to Outlook” relates only to the classic SharePoint experience.

This means the calendar app and task app calendar view.

In the classic SharePoint interface, you can connect the calendar to Outlook directly.

This lets users view and manage SharePoint events alongside their personal and professional schedules in Outlook.

Modern SharePoint, however, does not currently support this functionality.

If this is what you’re looking for, know that so far, this can only be achieved through the Outlook desktop app.

In the modern SharePoint experience, the group calendar web part is the go-to tool for managing events.

There’s also another web part called “Events” with the same purpose:

If you have used this, you know that the group calendar shows events from your connected Microsoft 365 group.

When adding the web part, you will be able to choose the group that has the calendar you want to show.

Like this:

In short, when you create an event from Outlook or your group’s calendar, it will automatically show up here.

In addition, from the web part, there’s a button that will allow you to create an event (it will redirect you to Outlook).

That means instead of bringing out a SharePoint calendar to Outlook, there’s this seamless integration now.

If you were to ask me, this is getting the best of both worlds, especially now that team sites are basically groups.

The group calendar web part might be the modern approach, but it doesn’t mean it’s the best calendar.

Personally, the best calendar option in SharePoint is the calendar view:

Unfortunately, since it’s a list in a calendar view, there’s no direct button that integrates it with Outlook.

It doesn’t mean though that you can’t, because as a list, you can create automation like through Power Automate.

Do you have any questions about adding a calendar to Microsoft Outlook? Let me know below.

For any business-related queries or concerns, contact me through the contact form. I always reply. 🙂